Bilateral Agreement Instructions

Developing a Bilateral Agreement
If you wish to create a bilateral agreement, notification should be made via email to the Director of Academic Planning and Accreditation when the agreement is being planned. The bilateral agreement must be completed on the ECU approved Bilateral Agreement template.

Required Documentation
Memorandum providing:
• Description of agreement/program objectives
• Expected enrollment
• List of requirements/terms of the agreement
• Signature page

Guidelines:
• Courses included in agreement must be currently approved courses.
• Program must meet NC State General Education (GEP) requirements and courses should be identified that satisfy the GEP.
• List courses that will transfer and their ECU course equivalency.
• Include any restrictions (ex: must have a C- or better) for a particular course(s).
• Semester-by-semester display of program plan
• Admission information and GPA requirement(s)
• Program coordinator contact name, address, email, and number
• List degree(s) that will be received upon completion of agreement

Approvals:
The agreement must include the following signatures:

ECU
• Department/program chair
• College dean
• Chair, University Bilateral Agreements Committee
• Provost

Participating Institution
• Department/program chair
• Dean
• Any required authorized agent of participating institution

Upon approval, notification will be sent to:
• ECU college and department
• ECU Admissions

The numbered instructions below correspond to a required field on the Bilateral Agreement Form.

  1. Insert the name of the ECU College
  2. Insert the name of the ECU Department
  3. Insert the name of the other institution (agency)
  4. Insert your contact information
  5. Insert the contact information for your counterpart at the other institution (agency)
  6. ECU department chair’s signature line-[Do not sign at this time]
  7. Print the ECU department chair’s name
  8. Leave the date line blank
  9. ECU college dean’s signature line-[Do not sign at this time]
  10. Print the ECU college dean’s name
  11. Leave the date line blank
  12. University Bilateral Agreements Committee (UBAC) chair’s signature line
  13. Print the UBAC chair’s name
  14. Leave the date line blank
  15. Provost’s signature
  16. Print the Provost’s name
  17. Leave the date line blank
  18. Insert the name of the other institution (agency)
  19. Other institution (agency) authorized person’s signature line-[Do not sign at this time]
  20. Print the name of the person signing on behalf of the other institution (agency)
  21. Print the title of the person signing on behalf of the other institution (agency)
  22. Leave the date line blank
    [Note: extra lines have been provided for additional signatories, use as appropriate.]
  23. Exhibit A is a list of the requirements that the students must meet at the other institution (agency) and a list of the requirements the student must meet at ECU in order to receive the ECU degree. This document will also explain the manner by which the student becomes “enrolled” in the transfer program.
  24. Exhibit B is a list of the classes that will transfer from the other institution (agency) to ECU.

For additional information about University Bilateral Agreements, please email the UBAC at ubac@ecu.edu or visit the University Bilateral Agreements Committee Website.

Last revised 07/22/2025 by Evansar